For a new University in Kokrobite, we are looking for a

Administrative Assistant m/f

(male preferred)

During School-sessions, you will need to work both Saturdays and Sundays, because the University operates classes during the weekend

Must have an HND and the right attitude and enthusiasm – these is more important than years of experience

The job

8-Performance Objectives

  1. Help to maintain and manage the institutes distance learning platform
  2. Assist the Registrar and management in the coordination of exams
  3. Assist with general matters and the running of the facility in areas pertaining to class and smooth running of lectures, by ensuring Powerpoint projectors are set-up, whiteboard writing pens are available with duster
  4. Coordinate with maintenance staff to ensure class rooms or lecture halls are ready for lectures in the best condition possible
  5. Keep proper records of Lecturers and Students class attendance
  6. Assist the Registrar and Management in communications with University of Cape Coast (UCC) and the National Accreditation Board (NAB) in relation to Accreditation and Affiliation matters.
  7. Assist the departments and the Registrar in the development of new programs for the institute.
  8. Assist the Registrar and management in compliance with statutory duties such as filing of annual statements with the Registrar OF Company and payment of statutory fees  to either NAB/UCC.
  9. Liaise between students and management with respect to emerging issues such as registration of subjects, rescheduling of examinations and lectures, and coalition of examination marks as well as marks from class assignments.
  10. Any other duty that may be assigned from time to time.

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Your English

We see a lot of University graduates and even teaching personnel who cannot write English without mistakes, typos, syntax, correct grammar , etc

You will be writing and sending all sorts of letters on behalf of the University to students, other Universities, Dept of Education, etc…  You can’t have mediocre English please.

Working Hours

During School-sessions, you will need to work both Saturdays and Sundays, because the University operates classes during the weekend

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Salary

Maximum 1800- depending on skillset and your experience

There is the possibility of a KPI but it would be strictly measured and monitored

And of course you get SSNIT and the vacation days according to our Ghana Labour Laws.

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How to Apply

The University does not discriminate based on religion, gender or anything else…

Nonetheless, do not apply if you don’t qualify please…

As a  professional, we expect you to properly follow these instructions please:

  1. your CV should have accomplishments and not a mere list of tasks/duties per role
  2. Please no tables (columns and rows or decorative stuff or borders on your CV- just plain text
  3. Send us your highly customized 2-3 page  CV (longer CVs will be rejected since they do not reflect an ability to communicate with brief focused clear sentences)  CV in Word (so NO PDF files please)  to: CV @ HIREgh . com (remove empty spaces) with the appropriate heading: ‘University Admin’  in your email’s subject/ Title line.
  4. Ideally, use Arial font No 10 for all of your CV and Arial font No 12 and capitals for your headings, please
  5. Also, please indicate when is the earlier that you can start
  6. Give us your WhatsApp number please
  7. Once again: DO NOT SEND a CV that is 4 pages long nor a CV in PDF format or as GoogleDoc –our ATS is set to ignore CVs longer than 3 pages
  8. Please: No Google Docs either – we do not have permission to open them and getting one from you is too complex
  9. A FAIR WARNING: if you don’t customize your CV don’t expect that it will go through with flying colors and the client will invite you for an interview

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We are looking forward to receiving your CV and meeting with you this week.

Thank you,

HIREghana

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PS: Please by simply sharing or liking this, you might help a family member/ friend/ colleague/ Church member, to a new job with dignity. We care about that.

PS2: #We_love_referrals

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Disclaimer

  • We do NOT charge any fees – basically we do NOT work for you; so be extremely polite with us
  • We will ignore any application if our instructions are not followed (up).
  • We might amend, delete or expire jobs at any time without notification.
  • We reserve the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.
  • We only follow up with successful candidates.