For a client in Cantonments area in Accra we are looking for a :

OFFICE MANAGERESS and PERSONAL ASSISTANT to the MD

.

You:

  • A minimum university Degree
  • At least Five (5) years of relevant working experience in administrative positions.
  • Ability to work in a fast-paced and often pressured environment.
  • Excellent Knowledge in the use of Microsoft Word, PowerPoint, Excel internet, and other procurement software and tools.
  • Excellent organization skills (perfect archiving skills both hard copies and soft copies)
  • Decision-making is based on a thorough analysis.
  • Hebrew is a welcomed plus but not a must

.

The Job

  • Running independently all administrative tasks for the day-to-day activities of the MD
  • Business and private trips arrangements
    • Flight ticketing (Domestic and International)
    • Hotel finding and booking
    • Car rentals
  • Events organization
    • Finalizing contracts and schedule with all suppliers
  • Asset management for the company
    • Follow up on tenancy payment
    • Deal with all maintenance and repairs
    • Follow up on contractual obligations
    • All to be well presented and documented
  • Business meetings
    • Join business meetings and summarize Minutes of meetings
    • Follow up on ‘the next action steps
  • Documentation and archiving
    • Manage MD’s archiving
    • Issuing of weekly reports on all activities
  • Manage office admin
    • Manage office supply
    • Manage office service providers
    • Manage the office budget and report on it on a weekly basis
    • Manage the office admin staff (Drivers, cleaners, security, gardener etc.)

  • THIS IS A 6-DAY-A-WEEK JOB

.

  • How-to Apply (only if you qualify please)

    As a  professional, we expect you to properly follow these instructions please – otherwise the client will not consider your CV:

    1. Apply only if you really qualify – ideally you must have hands-on experience.
    2. Tell us explicitly – per job-entry in your CV, your tasks and accomplishments too
    3. Make sure that you reread this Job Description and your CV is highly ‘customized‘.  Statistically, nobody in 2023 gets a good job with a generic CV
    4. Send us your highly customized 2-3 page  CV (longer CVs will be rejected since they do not reflect the ability to communicate with brief focused clear sentences)  CV in Word (so NO PDF files please)  to CV @ HIREgh . com (remove empty spaces) with the appropriate heading: ‘PA + Office Manageress’  in your email’s subject/ Title line.
    5. Ideally, use Arial font No 10 for all of your CV and Arial No 12 + capitals for your headings
    6. Also, please indicate when is the earlier that you can start
    7. Give us an indication of your current salary package
    8. Once again: DO NOT SEND a CV that is 3+ pages long. Do NOT send  a CV in PDF format or as GoogleDoc –our ATS is set to ignore CVs longer than 3 pages
    9. Please: No Google Docs either – we do not have permission to open them and getting one from you is too complex

    .

    We are looking forward to receiving your CV and meeting with you this week.

    Thank you,

    HIREghana